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* Takes place simultaneously with another procedure.
Requirement Details
Procedure 1.
Perform a geotechnical study
Time to complete:
14 days
Cost to complete:
BIF 6,500,000
Name of Agency:
National Laboratory for Building Construction and Public Works (Laboratoire National Du Bâtiment et des Travaux Publics)
Comment:
A minimum of 3 holes will be necessary for the study. The geotechnical engineer will visit the site and proceed with digging the holes. A sample of the soil will be brought back for analysis.
Procedure 2.
Obtain a file number at the Service des Conseillers , DGHU
Time to complete:
1 day
Cost to complete:
no charge
Name of Agency:
Directorate of Urban planning and Habitat (DGHU)
Comment:
The owner (or the person/company representing the owner) will obtain a file number from the technical office of the DHGU (6th floor, office 610). With this number the person will bring the entire file to the “Service d’Hygiene” for approval
To obtain an identification number, BuildCo’s file should include - Land registry entry (copy). - Proof of property right. - Geotechnical studies. - Structural design. - Plans for septic tanks.
BuildCo submits the file to the Directorate of Urban Affairs and then to the sanitation authority (Procedure 5). Later, the Directorate of Urban Planning and Habitat (Direction Générale de l’Urbanisme et de l’Habitat, DGHU) issues the authorization for payment of the construction tax. Following this payment to the Treasurer, the company must wait 7 to 14 days before obtaining the construction license.
Procedure 3.
Obtain project clearance from the Sanitation Department (Service d'Hygiene)
Time to complete:
4 days
Cost to complete:
BIF 142,600
Name of Agency:
Sanitation service (Service D’Hygiène)
Comment:
The construction cost is estimated at BIF 550,000 per sq. m., which puts the total cost of the building at BIF 715,330,000 . The payment due is BIF 2,000 per 10 million or BIF 143,066 for the project.
Procedure 4.
Submit application for the building permit at the DGHU
Time to complete:
1 day
Cost to complete:
no charge
Name of Agency:
Directorate of Urban planning and Habitat (DGHU)
Comment:
Once the file is approved by the “Service d’Hygiene”, it can then be deposited at the Service des Conseillers technique. There are 2 experts in this service who will then check the request, the plans and give any comments if applicable. Once their task is completed, they will send the entire file (plans, approval from “Service d’Hygiene” and their comments directly to the central DGHU. It usually takes between 1 - 2 days for this to happen.
Document needed for the building permit: 1. Property Title + 1 copy 2. Original Payment receipt of the “Frais de viabilisation” + 1 copy • Payment is made at the Banque de la Republique du Burundi. • Cost is 400 BIF/M2 (for the “Quartier des Usines”). This varies according to the place where the warehouse is being built. Viabilisation costs are for roads, electricity, water and telephone.
3. Original “Proces Verbal de bornage et d’arpentage” (obtain when the property title is being processed on the bare land) + 1 copy 4. Construction plans: Vues en plan, facades, coupe, plan d’implantation (4 copies of each) 5. Estimated cost of construction: original + 3 copies 6. Septic tank plan: original + 3 copies 7. Structural plan since it is a G +1: original + 3 copies 8. Geotechnical study : Original + 3 copies (since it is a G +1) G + 1 = Ground level + 1 floor
Procedure 5.
Pay permit fees and the construction tax at the Banque de la Republique du Burundi
Time to complete:
1 day
Cost to complete:
BIF 4,812,220
Name of Agency:
Banque de la Republique du Burundi
Comment:
The cost is 0.6% of estimate (200,000 x 0.006 x 1,300.6). The construction cost per square meter is BIF 200,000.
Procedure 6.
Present proof of payment of the taxe de Batisse to the DGHU
Time to complete:
1 day
Cost to complete:
no charge
Name of Agency:
Comment:
When the DGHU receives proof of payment, the internal process to have the building permit will start.
Procedure 7.
Obtain building permit
Time to complete:
14 days
Cost to complete:
no charge
Name of Agency:
Directorate of Urban planning and Habitat (DGHU)
Comment:
There are two signatures on a building permit. The Director of DGHU signs on the file and then this file is transmitted to the Director General of DGHU for signature. There are no systems to inform people that their construction permit has been processed. Again it is the responsibility of that person to do the follow up.
Procedure 8.
Notify the Directorate of Urban planning and Habitat of the beginning of construction works
Time to complete:
1 day
Cost to complete:
no charge
Name of Agency:
Directorate of Urban planning and Habitat (DGHU)
Comment:
Should a (rare) case of litigation occur between BuildCo and its neighbors, the Directorate of Urban Planning and Habitat would verify the existence of the site. Otherwise, inspections occur randomly and infrequently owing to the directorate’s lack of manpower. In practice (not mentioned in existing laws), there are three other inspections: (a) when the walls are raised (Directorate of Urban Planning and Habitat); (b) upon closing of the septic tanks (sanitation service); and (3c to assess land value appreciation (Directorate of Urban Planning and Habitat).
Procedure 9.
Receive inspection when walls are raised
Time to complete:
1 day
Cost to complete:
no charge
Name of Agency:
Directorate of Urban planning and Habitat (DGHU)
Comment:
In practice, (not mentioned in existing laws), there are three other inspections: (a) when the walls are raised (Directorate of Urban Planning and Habitat); (b) upon closing of the septic tanks (sanitation service); and (c) to assess land value appreciation (Directorate of Urban Planning and Habitat).
Procedure 10.
Deposit request for the modification of the "Proeces Verbal de Bornage et d'arpentage" at the Cadastre
Time to complete:
1 day
Cost to complete:
no charge
Name of Agency:
Cadastre
Comment:
Procedure 11.
Receive site inspection from the Cadastre
Time to complete:
1 day
Cost to complete:
no charge
Name of Agency:
Cadastre
Comment:
Procedure 12.
Obtain updated "Proeces Verbal de Bornage et d'arpentage" from the Cadastre
Time to complete:
3 days
Cost to complete:
no charge
Name of Agency:
Cadastre
Comment:
Procedure 13.
Request and receive updated property title from the land registry
Time to complete:
92 days
Cost to complete:
BIF 2,500
Name of Agency:
Department of Land Titles (in the Ministry of Justice) Service des Titres fanciers (au sein du Ministère de la Justice)
Comment:
Procedure 14.
Apply for water connection
Time to complete:
1 day
Cost to complete:
no charge
Name of Agency:
REGIDESO
Comment:
Procedure 15.
Receive inspection of the construction site by water company to get estimate of connection costs
Time to complete:
14 days
Cost to complete:
no charge
Name of Agency:
REGIDESO
Comment:
Procedure 16.
Obtain water connection
Time to complete:
60 days
Cost to complete:
BIF 500,000
Name of Agency:
REGIDESO
Comment:
Procedure 17.
Apply for electricity connection
Time to complete:
1 day
Cost to complete:
no charge
Name of Agency:
REGIDESO
Comment:
Procedure 18.
Receive on-site inspection by electricity company to get estimate of connection costs
Time to complete:
14 days
Cost to complete:
no charge
Name of Agency:
REGIDESO
Comment:
Procedure 19.
Obtain electricity connection
Time to complete:
60 days
Cost to complete:
BIF 1,500,000
Name of Agency:
REGIDESO
Comment:
The estimate for the electrical connection is received 15 days after the site inspection, and the connection is made 15 days later. In principle, the time between application and connection is 60 days. If BuildCo follows up to accelerate the process, the connection can be carried out in 2 weeks. The maximum duration is set at 3 months to account for possible delays. In some cases, without follow-up action, the file is simply discarded.
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