Registering Property in the Ukraine

This section records the full sequence of procedures, time, and cost involved in registering property in the Ukraine. The Doing Business project assumes a standardized case of an entrepreneur who wants to purchase a piece of property in the periurban area of the economy’s largest business city. The property consists of land and a building, is already registered, and is free of title dispute. The process of property registration is complete once the property title has been transferred to the buyer’s name, so that the buyer is able to use the property for expanding business, as collateral for new loans, or, if necessary, to sell it to another business.

The country data appearing on this page was collected as part of the Doing Business project, which measures and compares regulations relevant to the life cycle of a small- to medium-sized domestic business in 183 economies. The most recent round of data collection for the project was completed in June 2009.

The table below provides a summary of property registration requirements (along with the associated completion time and cost). The table is followed by additional country-specific details for registration requirements.

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Standardized property

Property Value: UAH 1,018,038
City: Kiev

Registration Requirements Summary:


  Procedure Time to complete: Cost to complete:
1 Obtain an extract from the Bureau of Technical Inventory stating that the building and ownership rights in it are duly registered 3, 7, 14, 30 days (depends on choice of expedited procedure) UAH 58.4, UAH 49.7, UAH 41.0, UAH 29.2 respectively
2 The notary checks for encumbrances on the property (land and building) 1 day UAH 100
3 Notarization of the sale agreement of the building 1 day 1% of transaction value of the building (state duty) + 1% of property value (State Pension Fund) + Notary’s fees
4 Submit the notarized sale agreement to the City Bureau of Technical Inventory and Registration of Property Rights in Real Estate 3, 7, 14, or 30 days UAH 48.5, UAH 38.23, or UAH 27.6 respectively
5 Obtain a certificate that the seller’s rights in the land parcel are duly registered at the Center of State Land Cadastre 10 days UAH 30
*6 Evaluation of the price of the land 14 days (simultaneous with following procedures) UAH 300
*7 Notarization of the sale agreement of the land parcel 1 day (simultaneous with procedure 6) 1% of transaction value of the land (state duty) + Notary fees (already paid in Procedure 3)
*8 Submit a request to obtain the State Certificate on Land Ownership under the name of the new owner 1 day (simultaneous with procedure 6) no cost
*9 Obtain technical documentation from the Kiev Chief Administration on Land Ownership 10 days (simultaneous with procedure 6) UAH 5,700
*10 Obtain the State Certificate on Land Ownership under the name of the new owner 54-85 days (simultaneous with previous procedures) UAH 25 (registration fee)
* Takes place simultaneously with another procedure.

Registration Requirement Details

Procedure 1.
Obtain an extract from the Bureau of Technical Inventory stating that the building and ownership rights in it are duly registered
Time to complete:
3, 7, 14, 30 days (depends on choice of expedited procedure)
Cost to complete:
UAH 58.4, UAH 49.7, UAH 41.0, UAH 29.2 respectively
Name of Agency:
Bureau of Technical Inventory
Comment:
The seller has to obtain an extract from the Registry of Ownership Rights on Immovable Property or, in those localities where the Registry is not yet established, a certificate from the Bureau of Technical Inventory (BTI) that such building and ownership rights in it are duly registered. Since the building is situated within the territory of Kiev, the procedure to obtain such certificate is stipulated in Decision No: 74/74 of the Kiev City Council dated June 20, 2002 (otherwise, the Order of Ministry of Justice, dated Feb. 7, 2002 would apply). An on-site inspection is performed in order to obtain the certificate. The documentation shall include:
Request to issue the certificate
Founding documents of the company (original and photocopies)
Information with respect to balance-sheet value of the building
Documentation confirming title to the building
Technical passport of the building
Document confirming authorities of an applicant to represent seller (e.g. Power of Attorney)
Procedure 2.
The notary checks for encumbrances on the property (land and building)
Time to complete:
1 day
Cost to complete:
UAH 100
Name of Agency:
Comment:
Before notarization of the agreement, the notary should check whether or not any prohibitions for real estate alienation and tax encumbrance exist for both the land and the building.
Procedure 3.
Notarization of the sale agreement of the building
Time to complete:
1 day
Cost to complete:
1% of transaction value of the building (state duty) + 1% of property value (State Pension Fund) + Notary’s fees
Name of Agency:
Comment:
The sale purchase agreement of the building is notarized by a private or public notary. Notary’s fees are agreed among parties. There could be one single agreement underpinning both sale of building and sale of land or be two separate agreements: the sale of building (warehouse) and the sale of land parcel. Parties can prepare the sale agreements by themselves before notarization, but usually the notary prefers to use his standard proforma. State Duty (fee) is paid to the notary and equals 1% of the transactional value of the building. The buyer of the building will also pay a special assessment in the amount of 1% of building’s transactional value to the State Pension Fund. The buyer can make the payment to the State Pension Fund prior to the notarization of building sale agreement or provide the notary with the money to make such payment. The documentation shall include:
BTI Certificate (obtained in Procedure 1)
Ownership documents
Founding documents of the company
Decision with respect to the sale of the building (if necessary)
Procedure 4.
Submit the notarized sale agreement to the City Bureau of Technical Inventory and Registration of Property Rights in Real Estate
Time to complete:
3, 7, 14, or 30 days
Cost to complete:
UAH 48.5, UAH 38.23, or UAH 27.6 respectively
Name of Agency:
City Bureau of Technical Inventory and Registration of Property Rights in Real Estate
Comment:
When the sale purchase agreement is notarized, the buying company can then proceed with the registration of its property rights. The company will submit the notarized sale agreement to the Kiev City Bureau of Technical Inventory and Registration of Property Rights in Real Estate. The documentation shall include:
Request to register the property rights
Notarized sale purchase agreement (original and notarized copy) (obtained in Procedure 3)
Technical passport of the building
Document confirming authorities of an applicant to represent the buyer (e.g. Power of Attorney)
Receipt of fees paid for services
Copy of company’s State Registration Certificate and State Statistics Committee Certificate
Procedure 5.
Obtain a certificate that the seller’s rights in the land parcel are duly registered at the Center of State Land Cadastre
Time to complete:
10 days
Cost to complete:
UAH 30
Name of Agency:
Center of State Land Cadastre
Comment:
The seller must obtain a certificate that the company’s rights in a land parcel are duly registered. Such certificate is issued by the Center of State Land Cadastre within 10 days after receiving the request – but may take longer in practice. In Kiev, such a certificate is issued by the Kiev Center of Land Cadastre.
Procedure 6.
Evaluation of the price of the land
Time to complete:
14 days (simultaneous with following procedures)
Cost to complete:
UAH 300
Name of Agency:
Comment:
The document on evaluation of the price of land can be provided either by the local divisions of the State Centre of the Land Cadastre, or by the legal entities that are licensed by the State Centre of the Land Cadastre for providing such services. In Kiev, such service would cost around 300 UAH (around 60 USD) and take minimum 2 weeks. The procedure of evaluation of the price of land is quite complex, it includes land inspection, market research, etc. Evaluation of the price of land is required before the notarization of the agreement.
Procedure 7.
Notarization of the sale agreement of the land parcel
Time to complete:
1 day (simultaneous with procedure 6)
Cost to complete:
1% of transaction value of the land (state duty) + Notary fees (already paid in Procedure 3)
Name of Agency:
Comment:
The sale agreement of the land parcel is notarized by a notary public. In order to notarize the agreement, the notary should have checked whether any prohibitions for real estate alienation, tax and other encumbrances exist (done in Procedure 2). Notary’s fees are agreed among parties. State Duty (fee) is paid to the notary and equals 1% of the transactional value of the land.
The documentation shall include:
Certificate that the seller’s right in the land parcel are duly registered (obtained in Procedure 5)
The State Certificate on Land Ownership
Constituent and statutory documents of the Company
Decision with respect to the sale of the building (if necessary)
Procedure 8.
Submit a request to obtain the State Certificate on Land Ownership under the name of the new owner
Time to complete:
1 day (simultaneous with procedure 6)
Cost to complete:
no cost
Name of Agency:
Center of State Land Cadastre
Comment:
The next step is to obtain the State Certificate On Land Ownership under the name of the new owner and register the same with the branch of the Center of State Land Cadastre that has jurisdiction. In Kiev, the request to register the title under the name of the new owner is submitted to Kiev Chief Administration on Land Resources (from there it goes to the Municipal Enterprise Kiev Center of Land Cadastre). The buyer should submit a request for issuance of State Certificate On Land Ownership together with a photocopy of the sale purchase agreement. The documentation shall include:
Photocopy of the sale purchase agreement
Request for issuance of State Certificate On Land Ownership
Procedure 9.
Obtain technical documentation from the Kiev Chief Administration on Land Ownership
Time to complete:
10 days (simultaneous with procedure 6)
Cost to complete:
UAH 5,700
Name of Agency:
Kiev Chief Administration on Land Resources
Comment:
Then the buyer requests to develop the technical documentation (the development of such documentation is required by applicable law in order to complete the registration of title under the name of the new owner) and executes an agreement to prepare such documentation with a separate division (enterprise) of the Kiev Chief Administration on Land Resources.
It takes approximately 10 days to develop the documentation in such a case. The preparation of technical documentation will include the cadastral survey, the cadastral survey of adjacent property, and land area calculation.
Procedure 10.
Obtain the State Certificate on Land Ownership under the name of the new owner
Time to complete:
54-85 days (simultaneous with previous procedures)
Cost to complete:
UAH 25 (registration fee)
Name of Agency:
Municipal Enterprise Kiev Center of Land Cadastre
Comment:
The next step is to obtain the State Certificate On Land Ownership under the name of the buyer and register it with the branch of the Center of State Land Cadastre that has jurisdiction.
In Kiev it will be the Municipal Enterprise Kiev Center of Land Cadastre. When the technical documentation is prepared in Procedure 8, it is transferred to Kiev Chief Administration on Land Resources for review and preparation of a draft decision of the Kiev City Council (30-45 days). When a decision of the Kiev City Council is adopted, and the certificate prepared, then it awaits signature from the Mayor of the city (14-30 days). Then, the Municipal Enterprise Kiev Center of Land Cadastre registers the State Certificate (10 days).