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Starting a Business in

Poland

Below is a detailed summary of the bureaucratic and legal hurdles faced by entrepreneurs wishing to incorporate and register a new firm in Poland. It examines the procedures, time and cost involved in launching a commercial or industrial firm with between 10 and 50 employees and start-up capital of 10 times the economy's per-capita gross national income.

This information was collected as part of the Doing Business project, which measures and compares regulations relevant to the life cycle of a small- to medium-sized domestic business in 190 economies. The most recent round of data collection was completed in June 2016.

Compare Poland to 189 other economies.

  • No. Procedure Time to Complete Associated Costs
    1

    Notarize company agreement

    Agency: Notary

    The fee to notarize the company deed of association cannot exceed PLN 10,000 plus VAT and civil law transaction tax. The notary will also prepare the application for the court (form KRS-W3), required for procedure 3. To set up the whole company (taxes, social insurance, registered office, and so forth) a lawyer would normally charge between PLN 5,000 and PLN 25,000.

    One of the document to be submitted is a list of all the founders of the company and the % of their shares. By law each founder (5 founders) must make a declaration that they have covered their share of the capital.
    Since January 1, 2012 a new alternative method for establishment of a company has been introduced that does not require notarization of the company's agreement. However, this requires online registration, which the majority of entrepreneurs do not use in practice.
    1 day PLN 1,010 + 0.4% of the amount of share capital over PLN 60,000 + 6 PLN cost per page (typically 10 pages are purchased) + (the amount of share capital - (Notary fee + 23% VAT) + Court fees)*0.5% civil law transactions tax
    2

    Deposit paid-in capital at the bank

    Agency: Commercial Bank

    To open a bank account, a limited liability company must provide the bank with the founding deed. Upon registration, the National Court Register issues the Tax Identification Number (NIP) and Statistical Number (REGON) automatically to the bank.
    1 day no charge
    3

    File for company registration at the National Court Register

    Agency: National Court Register

    The registration with the National Court Register determines the creation of a new business entity and is binding for other authorities such as: Tax Office, Statistical Office and Social Insurance Office. Newly established companies are given their tax identification number (NIP) and statistical number (REGON) automatically within few days of court registration. Additional required information should be submitted directly to the authorities after the registration. After registration of the company, the National Court Register sends the registration data to a newly established central register of tax payers (Centralny Rejestr Podmiotów - Krajowa Ewidencja Podatników).

    The National Court Register offers online registration. However, the electronic registration is not used by the majority of firms for various reasons. The e-registration requires an electronic signature or ePuap as well as the presence of at least one shareholder and management board members with electronic signatures or ePuap profile. Also, the electronic system provides for a very simplified template of articles of association of the new company allowing modifications to a limited extent only and for electronic registration by all participants, whereby doubts exist weather the registration and subsequent execution of documents via “electronic signature” can be made by a proxy.
    4 weeks PLN 500 for registration and PLN 100 for publication
    4

    Register for taxes and VAT

    Agency: Tax Office

    A newly registered business entity will be required to file a new form (NIP-8) containing supplementary data with the head of the tax office within 21 days after the entity is initially entered in the National Court Register, or in the case of changes in the supplementary data within 7 days of occurrence of the circumstances justifying the change.

    The company must register for VAT by the date when the company carries out VAT-covered business activities for the first time. The registration must be submitted with the Tax Office. The company must provide information on (a) its business name and legal form; (b) the REGON (statistical number); (c) start date for its business activities; and (d) the address of its registered office.
    If the Company is planning to conduct future foreign trade activities within the European Union, the company must register as an EU VAT taxpayer. The company must submit that application before commencing foreign trade activity within the European Union. However, before registering as an EU VAT taxpayer, the company must be registered as a regular VAT taxpayer.
    7 days no charge